Difference between revisions of "Left sidebar"

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(Created page with "* “My tasklist” <br/> The “Task list” displays the actual work list for the accountant for the selected company and document type. This means the incoming or outgoing ...")
 
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* “My tasklist” <br/> The “Task list” displays the actual work list for the accountant for the selected company and document type. This means the incoming or outgoing invoices to be validated and booked. <br/> “My tasklist” is subdivided in possible subtasks (based on activated module):
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<div style="font-size: 130%;">'''"My tasklist"'''</div>
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** “Onea Accountancy”:
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:This list displays all documents that are now linked to your user for the selected company and document type.
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** “To validate”: invoices to be validated and booked.
 
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** “To approve”:
 
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** “To approve (side step)”:
 
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** “Informative”:
 
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** “Returned”:
 
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** “Post-control”:
 
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** "Booking errors": invoices which are sent to the accounting system, but didn't pass the validation and returned without been booked (no voucher number).
 
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** “Exception handling”: invoices in status invalid, which need special attention.
 
  
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By clicking on the tab you get the specific selection of invoices in that status.
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'''Available document types:'''
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* Incoming invoices
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* Incoming mail
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* Outgoing invoices
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* VAT statement
  
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Below the "My tasklist" header, there is a list of different subtasks. These subtasks are depending upon your user rights. Possible values are:
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* '''"Onea Accountancy"''': invoices whose header fields have to be validated.
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* '''"To validate"''': invoices that have to be validated.
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* '''"To approve"''': invoices that have to be approved.
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* '''"To approve (side-step)"''': invoices that are sent to you via a side-step and need to be approved.
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* '''"Informative"''': invoices that are informatively sent to you.
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* '''"Returned"''': invoices which you have recalled.
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* '''"Post-control"''': invoices that have to be checked after they have been approved. This is the last step before sending the invoice to the accountancy package.
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* '''"Booking errors"''': invoices which were sent to the accounting system, but didn't pass the validation and returned without being booked.
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* '''"Exception handling"''': invoices which need your special attention, because they are invalid.
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<br/>{{note|By clicking on the subtask you get the specific selection of invoices in that status.}}<br/>
  
 
{{Note|The number displayed after the tab indicates the number of invoices to be handled.}}
 
{{Note|The number displayed after the tab indicates the number of invoices to be handled.}}
  
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<br/>
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Below the subtasks, there are a few other items. These are also available depending upon your user rights.
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* '''“Wait feedback”''': invoices sent to the accounting package and waiting to receive back a voucher number and date.
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* '''"My documents"''': all invoices that where once linked to your user.
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* '''“All documents”''': the actual archive.
  
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* “Wait feedback”, invoices sent to the accounting package and waiting to receive back a voucher number and date.
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<br/>{{Note| In the ''"All documents"'' section you can only view the invoices, <u>'''no'''</u> action can be done.}}<br/>
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* "My documents", all invoices that where linked to your user.
 
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* “All documents”, containing all invoices, to be booked, waiting for voucher data, fully processed invoices.
 
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{{Note| In this section you can only view the invoices, '''no '''action can be done.}}
 
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* “Add document”: adding manually an invoice for processing.
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Below the tasklist with subtasks and additional views, there are a number of actions that can be taken:
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* Following tabs are used for <u>''[[Handling_invoices_in_the_list|handling invoices in the list]]''</u>:
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* [[image:add.png|link=]] '''"Add document"''': add an invoice manually for processing.
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** [[image:venice.png|link=]] “Book”
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* [[image:edit.png|link=]] '''"Edit documents"''': edit the selected invoice(s).
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** [[image:remove.png|link=]] “Cancel document”
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* '''"Book"''': send the selected document(s) to the accountancy package. Depending on the environment, this button has an other image:
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** [[image:accrual.png|link=]] “Upload accrual”
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** [[image:exact.png|link=]] "Book" EIS
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** [[image:pagePdf.png|link=]] “[[Performing_support_tasks#Mail_as_pdf|Mail as pdf]]”
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** [[image:octopus.png|link=]] "Book" OIS
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** [[image:BlockReload.png|link=]] “Synchronize company”
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** [[image:venice.png|link=]] "Book" VIS
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* [[image:remove.png|link=]] '''"Cancel document"''': cancel the selected document(s).
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<br/>{{note|Cancelling a document triggers a pop up to be shown. You need to provide a reason why you're cancelling the document(s). Possible values are: ''Possible duplicate invoice'' or ''Other''.
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<br/>[[image:cancel_document.png|link=]]}}<br/>
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* [[image:yes.png|link=]] '''"Validate"''': validate the selected document(s).
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* [[image:wf_recall.png|link=]] '''"Recall"''': recall the document(s) you sent to other users.
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* [[image:accrual.png|link=]] '''"Upload accrual"''': upload an accrual.
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* [[image: pagePdf.png|link=]] '''"[[Performing_support_tasks#Mail_as_pdf|Mail as PDF]]"''': e-mail documents from a certain period to a specified e-mail address.
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* [[image:BlockReload.png|link=]] '''"Synchronize company"''': synchronize the data of the selected company between 1Archive and the accountancy package.
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* [[image:pageXls.png|link=]] '''"[[Performing_support_tasks#Exporting_invoice_data_to_Excel|Export to Excel]]"''': export the selected document(s) to Excel.
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* [[image:pagePdf.png|link=]] '''"[[Performing_support_tasks#Exporting_invoices_to_pdf|Export to PDF]]"''': export the selected document(s) to PDF.
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* [[image:zip.png|link=]] '''"[[Performing_support_tasks#Exporting_invoice_data_to_zip|Export to Zip]]"''': export the selected document(s) to Zip.
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* [[image:PageXML.png|link=]] '''"[[Performing_support_tasks#Exporting_invoice_data_to_XML|Export to XML]]"''': export the selected document(s) to XML.
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<br/>{{note|When exporting to Excel, you have to define if you want all header fields exported and/or which lines you want to include. <br/>[[image:export_excel.png]]}}<br/>
  
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* [[image:pageXls.png|link=]] “<u>''[[Performing_support_tasks#Exporting_invoice_data_to_Excel|Export to Excel]]''</u>”
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<br/>{{info|These buttons are available depending upon your user settings}}<br/>
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* [[image:pagePdf.png|link=]] “<u>''[[Performing_support_tasks#Exporting_invoices_to_pdf|Export to PDF]]''</u>”
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{{info|Some buttons are used for [[Handling_invoices_in_the_list|handling invoices in the list]]. See link for more.}}<br/>
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* [[image:zip.png|link=]]  “<u>''[[Performing_support_tasks#Exporting_invoice_data_to_zip|Export to Zip]]''</u>”
 
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* [[image:PageXML.png|link=]]  “<u>''[[Performing_support_tasks#Exporting_invoice_data_to_XML|Export to XML]]''</u>”
 

Revision as of 11:10, 9 June 2016

"My tasklist"
This list displays all documents that are now linked to your user for the selected company and document type.

Available document types:

  • Incoming invoices
  • Incoming mail
  • Outgoing invoices
  • VAT statement

Below the "My tasklist" header, there is a list of different subtasks. These subtasks are depending upon your user rights. Possible values are:

  • "Onea Accountancy": invoices whose header fields have to be validated.
  • "To validate": invoices that have to be validated.
  • "To approve": invoices that have to be approved.
  • "To approve (side-step)": invoices that are sent to you via a side-step and need to be approved.
  • "Informative": invoices that are informatively sent to you.
  • "Returned": invoices which you have recalled.
  • "Post-control": invoices that have to be checked after they have been approved. This is the last step before sending the invoice to the accountancy package.
  • "Booking errors": invoices which were sent to the accounting system, but didn't pass the validation and returned without being booked.
  • "Exception handling": invoices which need your special attention, because they are invalid.

Note.png By clicking on the subtask you get the specific selection of invoices in that status.

Note.png The number displayed after the tab indicates the number of invoices to be handled.


Below the subtasks, there are a few other items. These are also available depending upon your user rights.

  • “Wait feedback”: invoices sent to the accounting package and waiting to receive back a voucher number and date.
  • "My documents": all invoices that where once linked to your user.
  • “All documents”: the actual archive.

Note.png In the "All documents" section you can only view the invoices, no action can be done.

Below the tasklist with subtasks and additional views, there are a number of actions that can be taken:

  • Add.png "Add document": add an invoice manually for processing.
  • Edit.png "Edit documents": edit the selected invoice(s).
  • "Book": send the selected document(s) to the accountancy package. Depending on the environment, this button has an other image:
    • Exact.png "Book" EIS
    • Octopus.png "Book" OIS
    • Venice.png "Book" VIS
  • Remove.png "Cancel document": cancel the selected document(s).

Note.png Cancelling a document triggers a pop up to be shown. You need to provide a reason why you're cancelling the document(s). Possible values are: Possible duplicate invoice or Other.
Cancel document.png

  • Yes.png "Validate": validate the selected document(s).
  • Wf recall.png "Recall": recall the document(s) you sent to other users.
  • Accrual.png "Upload accrual": upload an accrual.
  • PagePdf.png "Mail as PDF": e-mail documents from a certain period to a specified e-mail address.
  • BlockReload.png "Synchronize company": synchronize the data of the selected company between 1Archive and the accountancy package.
  • PageXls.png "Export to Excel": export the selected document(s) to Excel.
  • PagePdf.png "Export to PDF": export the selected document(s) to PDF.
  • Zip.png "Export to Zip": export the selected document(s) to Zip.
  • PageXML.png "Export to XML": export the selected document(s) to XML.

Note.png When exporting to Excel, you have to define if you want all header fields exported and/or which lines you want to include.
Export excel.png


Info.png These buttons are available depending upon your user settings

Info.png Some buttons are used for handling invoices in the list. See link for more.

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