Release notes 1Archive

Current version: 2022.3

Release type: weekly
Next release version: 2022.4

1 Version 2022.3

Maintenance:

• Performance and bugfixes

2 Version 2022.2

Maintenance:

• Added sorting to the pullDocuments functionality in the ERPSync
• Fixed caching issue with new companies that are added
• Removed the "Full text" license on all environments
• Don't send any reminders anymore to users that are set to inactive

New features:

• Added delivery to BilltoBox

3 Version 2022.1

Maintenance:

• Performance fixes
• Log an item in the document event log when the "Send with email" button is used

4 Version 2021.12

Maintenance:

• Made it possible to edit the subject of the email that gets sent when using the "Send with email" button

5 Version 2021.11

Maintenance:

• Added a new VAT algorithm for Serbian VAT numbers
• Added a new license for the "Permanent dossier" menu item

New features:

• Added a new checkbox in the "Document loader" which allows you to see finished and deleted scanbatches
• Added a new role which allows you to only see your own scanbatches

6 Version 2021.10

Maintenance:

• Added a new intake mail address "scan-in" to every environment
• Made sure that documents coming in at the scan-in email address don't get processed automatically when importing mail batches directly is enabled
• Fixed the related documents that disappeared when performing an action on a document

New features:

• Added a new field "XML mapping" in the technical fields which is showing which XML mapping is used
• Make sure a company gets deleted from its group whenever it's unassigned in the control center
• Made sure a member gets deleted from its group in 1Archive whenever it's unassigned in the control center

7 Version 2021.9

Maintenance:

• Made it possible to add error messages to the delivery log
• Improved the provisioning of companies

New features:

• Added recognition for TRN
• Made it possible to configure the number of SQS listeners on the fly

Bugfixes:

• Fixed page stuck on loading in Safari
• Fixed issue where any action in the "Document loader" was applied to the first scanbatch in the list
• Fixed the "Migrate workflow" button which would not allow you to select a user to migrate to anymore
• Set the TRN partner field invisible for all environments except for OCR

8 Version 2021.8

Maintenance:

• The REST endpoint that returns the ScanPRO version now also returns the project version
• Cleaned up the many tabs in the company settings
• Added a formatter to filter out special characters in an incoming e-invoice

Bugfixes:

• Fixed e-invoices that couldn't be imported due to an embedded XML missing
• Fixed the "Mark as resolved" button which was giving error pages

9 Version 2021.7

New features:

• Added a new company field which allows you to send out confirmation mails whenever an incoming mail is processed in the 1Archive system
• Added a new REST endpoint to be able to return the ScanPRO version of each environment

10 Version 2021.6

Improvements:

• Improved the performance of the "My documents" and "My tasklist" sections
• Improved the performance when updating the status of documents
• Improved the performance of processing scanbatches
• Now log an info line whenever a mail gets sent out successfully

Maintenance:

• Grouped reminder mails per invoice
• Added support for Serbian and Polish invoices
• Give the users with USERCONFIG rights the option to install an Onea account

Bugfixes:

• Make it possible to edit multiple user accounts again
• Disabled the Onea livechat on all environments

11 Version 2021.5

Improvements:

• Performance and bugfixes
• Improved the performance of the "Auto flow" button
• Improved the performance of the "My documents" section
• Improved the performance of the "Park" button
• Added a "All documents" filter "Last month" to all environments

12 Version 2021.4

Improvements:

• Performance and bugfixes
• Improved the performance of the workflow processing

Bugfixes:

• Fixed the export to PDF/UBL/Zip/...

13 Version 2021.3

Improvements:

• Performance and bugfixes
• Added a new workflow step "Init values" which assigns a unique Onea Transfer id to each document
• Made it possible to import informative only TOA rules

14 Version 2021.2

Improvements:

• Performance updates

Maintenance:

• Fixed bug where the related documents didn't get updated when going to the next invoice

New features:

• Made it possible to import new companies via Excel in "My account"

15 Version 2021.1

Improvements:

• Performance and bugfixes

16 Version 2020.12

Improvements:

• Performance and bugfixes

17 Version 2020.11

Improvements:

• Performance and bugfixes

18 Version 2020.10

Improvements:

• Performance and bugfixes

19 Version 2020.9

Improvements:

• Performance and bugfixes

20 Version 2020.8

Improvements:

• Performance and bugfixes

21 Version 2020.7

Improvements:

• Performance and bugfixes

22 Version 2020.6

Improvements:

• Performance and bugfixes

23 Version 2020.5

Improvements:

• Performance and bugfixes

24 Version 2020.4

Improvements:

• Performance and bugfixes

25 Version 2020.3

Improvements:

• Performance and bugfixes

26 Version 2020.2

Improvements:

• Performance and bugfixes
• Added formatting for VAT percentages coming from UBL files

27 Version 2020.1

Improvements:

• Performance and bugfixes
• Default import documents as "Invoice" when no invoice type could be recognized
• Import empty values for "Country" on partners and "Currency" on documents when they couldn't be recognized from the invoice

28 Version 2019.12

Improvements:

• Performance and bugfixes

29 Version 2019.11

Improvements:

• Performance and bugfixes

30 Version 2019.10

Improvements:

• Performance and bugfixes

31 Version 2019.9

Improvements:

• Performance and bugfixes

32 Version 2019.8

Improvements:

• Made improvements to the matching engine, to make it more user friendly

33 Version 2019.7

Improvements:

• Improved the "Change company" button so you're able to see the companies you can switch to based on the company user groups you're in (configurable per environment, but turned off for everyone now)
• Improved company sync health icon now shows if the company sync is broken
• The 'Synchronize company' button was removed and replaced by the company sync icon
• The environment name is shown in the page title

34 Version 2019.6

Maintenance:

• Added a field "External UUID" to the list of scanbatches, to indicate the UUID of a scanbatch whenever it's processed by an external source

Improvements:

• Updated the file upload application with an automatic split on separator sheet whenever a pdf file with different documents separated by the separator sheet is uploaded
• Created a new version of the separator sheet
• Clicking the company sync health icon will now trigger the company sync too

35 Version 2019.5

Maintenance:

• Renamed the "Skip scanbatch splitting" functionality to "Import mail batches without splitting"
• The webscanning application now gives a message that it couldn't render the document if it's a PDF 2.0 document. It will be sent to the recognition service and imported into the archive, but it won't be shown in the webscanning application
• Whenever an incoming mail couldn't be processed due to a technical or infrastructural issue, the e-mail isn't bounced anymore. It will be processed whenever the issues are resolved
• We now automatically cancel a scanbatch whenever it contains errors and it's coming from an external source (Onea Transfer for example)
• Added a button "Skip OCR" which allows you to immediately import the documents of a scanbatch in error into the archive (without any OCR applied to it)

36 Version 2019.4

Maintenance:

• Fixed bug with filtering on an "EMPTY" lookup list field
• Fixed bug with filtering on "PO requestor"
• Fixed bug with the webscanning application, so no error page is shown anymore with the newest Google Chrome version
• Saved the chosen separation method in the webscanning application so whenever you open it the next time, it remembered the method you used last time
• Updated the webscanning application with an automatic split on separator sheet whenever documents with separator sheets are sent via mail (and they are processed via the webscanning application). More info here

Improvements:

• Improved the speed of loading values in the selection fields

37 Version 2019.3

Maintenance:

• Made the company picker field a bit bigger to be able to see long company names completely
• Improved the speed of scanning and importing documents
• Added a validation for PO numbers

New features:

• Added button "Mark as resolved" for statuses "Error" and "No OCR needed" in incoming mails to indicate that such mails are already processed. More info here
• Added icons next to the company picker to indicate how healthy the sync of a company is. More info here
• Added button "Reopen" for statuses "Cancelled" and "Ended" in "All documents" and "My documents" to reopen documents that were wrongfully cancelled/booked
• Added automatic PO number generation

38 Version 2019.2

Maintenance:

• Improved the speed of the document view
• Copy over the default journal from the company fields to the scanbatch fields
• Show the original image of the scanned document
• Added "Download" button for images in a scanbatch
• Make it easy for a user with multiple roles to switch between those roles

39 Version 2019.1

Maintenance:

• Only indicate a partner as an STP candidate when there's a default account available (on the partner fields or on a default template)
• Improved the speed of the document view

40 Version 2018.12

Maintenance:

• Improve stability and performance
• Bugfixes

New features:

• RBA proposals: when a partner is detected as an STP candidate, this is now shown in the documents

Improvements:

• The "Relink companies" button now only can be used for companies available in your accountancy software account (the one you used for authenticating)

41 Version 2018.11

General:

• Improve stability and performance
• Bugfixes

New features:

• Add a completely new login page
• Users are now able to chat live with our support

Improvements:

• Improve the way of calculating periods when a document enters the archive

42 Version 2018.10

General:

• Improve stability and performance
• Bugfixes

Maintenance:

• Track the original mail document of an invoice

43 Version 2018.9

• Improve stability and performance
• Bugfixes
• Add the possibility to define the default journal and period in "My company". These values should then always be used as defaults when creating a scanning batch

44 Version 2018.8

• Improve stability and performance
• Bugfixes
• Show the VAT number of a company next to the company picker

45 Version 2018.7

• Improve stability and performance
• Bugfixes
• The original document should always be available instead of the black and white one
• When documents are sent via e-mail, it is now possible to skip the webscanning (by turning on the "Skip scanbatch splitting" option in the company settings)
• Documents are now indicated as being locked by another user with a lock icon in the archive (instead of the magnifier icon)
• Skip the documents locked by another user when validating (configurable in the user settings)

46 Version 2018.6

• Improve stability and performance
• Bugfixes

47 Version 2018.5

• Improve stability and performance
• Bugfixes
• Added terms and conditions that need to be approved when logging in

48 Version 2018.4

• Improve stability and performance
• Bugfixes
• Make it possible to only view the pdf image when using a shared link

49 Version 2018.3

• Improve stability and performance
• Bugfixes

50 Version 2018.2

• Improve stability and performance
• Upload PDF for OCR via Onea Transfer

51 Version 2018.1

• Improved stability and performance
• Improved recognition of PDF files
• Added integration with Bill To Box
• Added integration with Silverfin
• Updated the editing of scanbatch fields so changes are saved

52 Version 2.4.126

• Not possible to recall a document from TAP when it's already recalled.

53 Version 2.4.125

Technical improvements.

54 Version 2.4.124

• Added a new keyword GETQUARTER() to use in templates. This will get the quarter of the given date.
• Specific mail addresses for UBL (XML) invoices. Both for incoming and outgoing invoices.
• When using an incorrect format for attachments in mails, a mail with an error message is sent.
• Black and white conversion in the webscanning is now configurable in the settings.

55 Version 2.4.123

• Added an extra menu button, Nomadesk. This button allows you to consult all your files available in your Nomadesk account.
• Added the possibility to import e-invoices (UBL - eFFF). These can be imported via file upload or a mailbox. This allows you to process your documents faster and with less errors.
• Improved the workflow.
• Prevent the creation of an empty scanning batch when using the file upload.
• The "Mail as PDF" button now only sends exportable files.

56 Version 2.4.122

• Added functionality for generating payment files. These files can be sent to your bank to automatically process the payments.

When you would like to have this feature available, please contact Onea.

• Added indication for comments and number of (additional) attachments. Available comments are indicated with an exclamation mark, available additional attachments are indicated with the number of additional attachments in the document view.

• Improved module that allows the import of e-invoices from the document loader. The upload is possible via a file connector or via a configurable email mailbox.
• Added external matching module for purchase orders.
• When a mail is imported without an attachment or when an error occurs, an e-mail is sent to the email address configured in the company.
• Fixed the problem with the date picker which was behind the document view in Internet Explorer.
• Fixed the duplicate invoice error message which gave a wrong link to the duplicate documents.
• Documents sent via mail are now attached to a mail scanning batch.