Recognition process

Automatic recognition of the header invoice fields is based on Kofax Transformation Modules (KTM).
Recognition is only done on the first page of the invoice.
Fields that are automatically recognized are:

• Supplier/customer, based on VAT number and/or bank account
• Invoice number
• Invoice date: can’t be older than 6 months and not in the future
• Due date
• OGM: check on validity (modulo 97)
• Currency
• Net amount
• Vat amount
• Total amount

In appendices you find the general recognition rules.
Specific checks can be found in appendices for

• Invoice type
• Due date
• Currency

It is important that your supplier/customer database is up-to-date, this to improve your recognition rate. The VAT numbers and bank accounts are used by Kofax to search for the invoice’s supplier code. The VAT number is only used for searching the customer code.