Difference between revisions of "Recognition process"
From 1Archive help
| Line 13: | Line 13: | ||
* Total amount | * Total amount | ||
<br/> | <br/> | ||
| − | {{Note|It is important that your supplier/customer database is up-to-date, this to improve your recognition rate. <br/> | + | {{Note|It is important that your supplier/customer database is up-to-date, this to improve your recognition rate.}}<br/> |
| + | |||
| + | ==Red and yellow fields== | ||
| + | After the recognition process, fields can be colored in different background colors: | ||
| + | * '''Yellow''': there are different possibilities available. The most probable value is proposed. When selecting the field, all possible values are proposed. | ||
| + | <br/>{{warning|When a yellow field is available, you always need to confirm the value. A document will not be entirely valid when there are yellow fields available. Press ''"Enter"'' or ''"Tab"'' on your keyboard to confirm a value.}}<br/> | ||
| + | * '''Red''': this field is required, but no value could be found in the recognition process or the validation check performed on that field did not succeed. | ||
| + | <br/>{{warning|Invoices with red or yellow fields can't be booked into the accountancy package.}} | ||
| + | |||
| + | ==Supplier/customer recognition== | ||
| + | Suppliers are recognized based on following fields: | ||
| + | * VAT ID | ||
| + | * Bank account | ||
| + | * IBAN number | ||
| + | * Website | ||
| + | * E-mail address | ||
| + | |||
| + | Customers are recognized based on following fields: | ||
| + | * VAT ID | ||
| + | * '''For VIS''': e-mail address | ||
==General recognition rules== | ==General recognition rules== | ||
Some of the recognized fields need to meet some conditions: | Some of the recognized fields need to meet some conditions: | ||
| − | |||
* '''Invoice date''': the value can't be older than 6 months and can't be in the future. | * '''Invoice date''': the value can't be older than 6 months and can't be in the future. | ||
* '''Due date''': can't be earlier than the invoice date. | * '''Due date''': can't be earlier than the invoice date. | ||
Revision as of 13:48, 22 March 2017
Automatic recognition of the invoice's header fields is based on Kofax Transformation Modules (KTM) and is only applied to the first page of the invoice.
Fields that are automatically recognized:
- Supplier/customer
- Invoice number
- Invoice date
- Due date
- OGM
- Currency
- Net amount
- Vat amount
- Total amount
 |
It is important that your supplier/customer database is up-to-date, this to improve your recognition rate. |
Contents
1 Red and yellow fields
After the recognition process, fields can be colored in different background colors:
- Yellow: there are different possibilities available. The most probable value is proposed. When selecting the field, all possible values are proposed.
 |
When a yellow field is available, you always need to confirm the value. A document will not be entirely valid when there are yellow fields available. Press "Enter" or "Tab" on your keyboard to confirm a value. |
- Red: this field is required, but no value could be found in the recognition process or the validation check performed on that field did not succeed.
|
Invoices with red or yellow fields can't be booked into the accountancy package. |
2 Supplier/customer recognition
Suppliers are recognized based on following fields:
- VAT ID
- Bank account
- IBAN number
- Website
- E-mail address
Customers are recognized based on following fields:
- VAT ID
- For VIS: e-mail address
3 General recognition rules
Some of the recognized fields need to meet some conditions:
- Invoice date: the value can't be older than 6 months and can't be in the future.
- Due date: can't be earlier than the invoice date.
- OGM: is checked for validity (modulo 97).
- Total amount: if the total amount equals the sum of the net and VAT amount, the field is valid. If not, the field is invalid.
3.1 Invoice type
3.2 Due date
3.3 Currency
