View source for Handling invoices in the list

The archivelist in 1Archive contains different functionalities. Below those are explained.

==Validation indication==

Some of the action buttons that are available in the document, see ''[[Validating_invoices#Action_buttons_available_for_validating_invoices|"Action buttons available for validating invoices"]]'' for more, are also available in the list of documents in the archive. These buttons are located at the beginning of the list.<br/>
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Invoices can be selected for validation by clicking the magnifier icon. Depending upon the color of it, the document is valid or not.
* [[image:view_ok.png|link=]] '''"View the document"''': the document is entirely valid but you are still able to change any field in this invoice.
* [[image:view_notok.png|link=]] '''"View the document"''': the document is invalid so further validation is needed before you are able to send this invoice to the accountancy package.
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When importing a document to 1Archive, a validation is performed immediately. If this validation fails, so if there are invalid fields in the document, the icon colors <u>'''red'''</u> [[image:view_notok.png|link=]].<br/>
When this validation succeeds, the icon colors <u>'''green'''</u> [[image:view_ok.png|link=]].

<br/>{{info|Having invalid fields means that the fields contain errors or that they are in doubt (which means that multiple values for that field are available).}}<br/>
{{note|An invalid document can be validated by correcting all the red/yellow fields and saving the document. After saving, the icon turns green.}}

==Edit documents==
The archivelist also has a functionality to quickly edit fields in documents. This is done by clicking [[image:edit.png|link=]] "Edit documents"in the left sidebar.<br/>
Following fields are editable:
* Journal
* Invoice type
* Period

Changes can be saved by using [[image:save.png|link=]] "Save document changes".<br/>
Changes can be cancelled by using [[image:back.png|link=]] "Cancel document changes".

==Cancel document==
In the archivelist it's possible to cancel one or more documents at once.<br/>
To cancel one document, click the [[image:remove.png|link=]] "Cancel document" button.<br/>
To cancel multiple documents, select the concerned documents by using the checkboxes in front of the list [[image:unselected.png|link=]]. These are now [[image:selected.png|link=]] selected. Click [[image:remove.png|link=]] "Cancel document" to cancel the documents.<br/>
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Cancelling a document will result in a pop-up screen appearing to indicate why you are cancelling.<br/>
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[[image:cancel_document.png|link=]]

==Book document==
Booking can be done document per document, or by selecting multiple documents at once. <br/>
To book one single document via the list, click the [[image:exact.png|link=]] [[image:octopus.png|link=]] [[image:venice.png|link=]] "Book" button next to the concerned document for your environment.<br/>
To book multiple documents, select them via the checkboxes [[image:unselected.png|link=]] [[image:selected.png|link=]] and click the [[image:exact.png|link=]] [[image:octopus.png|link=]] [[image:venice.png|link=]] "Book" button on the left side of the page.
<br/>{{note|When selecting no document(s) and clicking the [[image:exact.png|link=]] [[image:octopus.png|link=]] [[image:venice.png|link=]] "Book" button on the left side of the screen, <u>'''ALL'''</u> documents will be booked.}}