Technical fields

1 All environments

• Company: the company for which the document is intended.
• ID: the identification number of the document in 1Archive.
• Workflow status: current workflow status of the document. Possible values:
  • Validation: indicates if the invoice still has to be validated.
  • Create: when a document is manually added, and still has to be validated.
  • Exception: indicates if the invoice is possibly invalid (duplicate invoice for example).
  • Cancelled: indicates that the invoice is cancelled.
  • Wait feedback: indicates that the invoice is sent to the accountancy package and is waiting for an update with the voucher number and date.
  • Ended: indicates that the invoice is fully processed.
• Assignments: indicates to whom is the document assigned
• Reception method: the method of how the document was received. Possible values:
  • Webscanning
  • Mail
  • Manual creation
  • XML
  • Mail - XML
• Scan user: the user who scanned the document.
• Scanning date: the date on which the document was scanned.
• Scan batch: the name of the scanning batch.
• Incoming date: the date on which the document entered 1Archive
• Accountant: the user who booked or cancelled the invoice.
• Cancel reason: if the document is cancelled, this displays the reason given.
• Scan batch id: the id of the scan batch in case a document entered via an external service
• Scan document id: the id of the scan document in case a document entered via an external service
• Scan image id: the id of the scan image in case a document entered via an external service
• XML mapping: the code of the XML mapping that has been used for e-invoices

2 EIS and OIS specific fields

• Booking date: the date on which the document has been booked.

3 VIS specific fields

• Directly to finish: put the documents from your scanning batch directly to status finished after they have been scanned.
• Tax country: the country whose tax regime is applicable.
• Sent to Venice date: the date of when the document was sent to Venice.

4 MIS specific fields

• Booking date: the date on which the document has been booked.
• Directly to finish: put the documents from your scanning batch directly to status finished after they have been scanned.

5 NIS specific fields

• Booking date: the date on which the document has been booked.