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| − | =Introduction= | + | <br/> |
| | + | <center><font size="30">P2P Invoice Solution |
| | + | for accountancy professionals<br/><br/><br/> |
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| − | Manual, paper-based processing of invoices is labor intensive, time consuming and often costly. The KIS, Kluwer Invoice Solution, based on ScanPRO automates much of the work involved in electronic registration into your accountancy package, storage and retrieval of invoices.
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| − | The KIS application is specially developed for Fiduciaires, allowing fast input of incoming and outgoing invoice data and easy retrieval of the invoice image during audit works.
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| − | This manual describes the process of scanning and the booking of the invoices.
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| − | =General process overview=
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| − | There are different steps in the KIS cycle, which are:
| + | ; [[image:1a1.png|500x200px|link=]] |
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| − | * Capturing of the invoice image (data) by
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| − | ** Scanning over the internet: web scanning
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| − | ** Mail attachment
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| − | ** Electronic invoice (XML) import
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| − | * Automatic recognition of the main header fields of the invoice.
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| − | * Import into the ScanPRO system.
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| − | * Validation process: accountants will validate the recognized header fields, evaluate the proposed accounting lines based on supplier templates or just add the necessary accounting lines.
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| − | ** The system checks the invoice data and accounting lines against control data such as periods and Vat tables.
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| − | ** Exception handling, in case there was a duplicate invoice detected, or something went wrong during the process, invoices which need special attention.
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| − | * Signing and annotating the invoice image, in order to legal archive the invoice image.
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| − | * Upon finalization the invoice data is exported to the accounting system.
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| − | * The accounting system will assign the voucher number and date and update the invoice information in the ScanPRO system.
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| − | * From then on the invoice image will be available for retrieval from the Accounting system.
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| − | A visual overview of the process can be found in [ appendix: General process flow].
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| − | The KIS application is fully integrated with your accountancy package. Suppliers, Accounts, currencies, payment terms, journals and periods are synchronized between both systems.
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| − | Tax system and invoice types are specific for the KIS system.
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